Accounting & Billing Specialist

Downers Grove, IL

Full Time

Mid Level

*LOCAL CHICAGOLAND CANDIDATES ONLY - THIS IS AN ONSITE ROLE AND DOES NOT OFFER RELOCATION*

Account & Billing Specialist

Aqueity, a leading IT managed services provider, is seeking a detail-driven and organized Accounting & Billing Specialist to join our growing Finance team. In this role, you’ll support general accounting functions with a focus on billing, accounts receivable, and general ledger activities. You’ll also be responsible for reconciling statements, maintaining financial records, and assisting with the preparation of reports. This is an excellent opportunity for someone who thrives in a fast-paced environment and values accuracy, efficiency, and continuous improvement in financial operations.

Duties/Responsibilities:

General Accounting & Billing

Maintain and reconcile the general ledger accounts
Sync customer invoices and payments between ConnectWise and QuickBooks
Support customer agreement setup and maintenance in ConnectWise
Preparing invoices through ConnectWise based on billing cycle
Monthly reconciliation of bank statements and credit card statements

Accounts Receivable & Collections

Monitor customer account details for non-payments, delayed payments, and discrepancies
Reconcile vendor and customer statements
Conduct follow-ups on overdue invoices and manage collection activities
Follow-up, collection, and allocation of payments

Reporting & Administration

Collaborate with Procurement team for cross-functional coverage
Maintain customer financial information and status in ConnectWise
Respond to customer billing inquiries and resolve discrepancies
File, organize, and maintain accounting documentation
Understand processes in ConnectWise by completing assigned training materials in ConnectWise University
Perform other accounting activities as required

Skills/Abilities:

Required:

Mastery of general office applications including Microsoft Outlook, Word, and Excel (manipulating large data, pivot tables)
Experience with QuickBooks
Strong knowledge of general ledger and accounts receivable functions
Quick learner with passion for numbers, problem-solving, and mastering new skills/software
Strong written and verbal communication skills
Self-motivated with the ability to thrive in a fast-paced work environment

Preferred:

Experience with ConnectWise
Prior work with service-based billing or IT services a plus
Familiarity with time tracking and agreement-based invoicing

Education/Experience:

Associate degree or bachelor's in accounting, finance, or related field
2+ years in accounting or finance-related role

Compensation: $50,000 - $60,000 annually

What We Offer:

Competitive salary based on experience
Health, dental, and vision insurance
Performance-based bonuses and incentives
Supportive and collaborative work culture
Professional growth and advancement opportunities
On-the-job training and mentorship

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Do you have professional experience using Microsoft Excel, including pivot tables and handling large data sets?*

Have you used QuickBooks for accounting tasks such as invoicing, reconciliations, or financial reporting?*

Do you have experience with general ledger entries and managing accounts receivable?*

Do you have an associate or bachelor's degree in accounting, finance, or a related field?*

Do you have at least two years of experience in an accounting or finance-related role?*

Are you legally authorized to work in the United States without the need for current or future employment sponsorship?*

The salary range for this position is $50,000 to $60,000 annually. Are you comfortable with this range?

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Accounting & Billing Specialist

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